Team Assistant

Make an impact

• Provide professional administrative and organizational support to the Business Shared Service management team,
• coordinate and schedule meetings, appointments and internal activities,
• organize business travel and support the coordination of visitors,
• create and track purchase orders and coordinate with suppliers and service providers,
• coordinate corporate documents requiring management signatures, including preparing and checking documentation, managing the signature process and ensuring proper follow-up with the relevant departments,
• support the organization of business meetings as well as larger internal company events and employee activities,
• support internal communication, including the preparation and coordination of employee information and announcements,
• perform general office operations and administrative tasks to ensure the smooth day-to-day running of the office,
• cooperate closely with other departments such as P&O/HR, Legal, Procurement, Finance and IT,
• maintain professional relationships with colleagues, business partners, suppliers and external organizations,
• support ad hoc projects and take on additional administrative and organizational tasks as required.

What you need to succeed

• Excellent verbal and written communication skills and strong interpersonal skills,
• ability to communicate confidently and professionally with colleagues and stakeholders at all organizational levels,
• strong organizational skills and the ability to manage multiple priorities and deadlines,
• a proactive, reliable and solution-oriented mindset,
• ability to work independently, take ownership and identify what needs to be done,
• structured and accurate way of working with strong attention to detail,
• discretion and ability to handle confidential information,
• good problem-solving skills and willingness to take initiative,
• confident user of MS Office, especially Outlook, Word, Excel,
• fluent Hungarian and English, both written and spoken.