Senior Technical Proposal Writer

Make an impact

Proposal Development

• Create, edit, and format customer proposals, executive summaries, statements of work, qualifications, and supporting sales documents.
• Transform technical and commercial inputs from multiple stakeholders into clear, compelling, customer-focused content.
• Ensure all proposals comply with Swisslog branding, communication standards, and proposal governance requirements.
• Support proposal managers and solution designers in preparing polished customer deliverables.

Template and Content Management

• Own and maintain Swisslog proposal templates, style guides, and document standards.
• Develop and manage a centralized proposal content library including:
• Standard solution descriptions
• Technical collateral
• Reusable proposal content
• Continuously improve documentation standards to increase proposal quality and efficiency.

Quality Assurance

• Perform final quality reviews of customer-facing documents prior to release.
• Verify consistency of terminology, formatting, branding, and messaging across all proposal materials.
• Ensure proposals are complete, accurate, and professionally presented.
• Coordinate proposal review cycles and manage document version control

Cross-Functional Coordination

• Coordinate inputs from Sales, Engineering, Solution Design, Project Management, Legal, Procurement, and Finance teams.
• Track content ownership and ensure contributors provide updated information within agreed timelines.
• Facilitate proposal review meetings and manage action items related to proposal documentation.

Continuous Improvement

• Identify opportunities to streamline proposal development processes.
• Develop best practices for proposal creation and document management.
• Provide training and guidance on proposal templates, tools, and writing standards.
• Support the implementation and administration of proposal management and document collaboration tools

What you need to succeed

Required

• Bachelor's degree in Technical Communication, English, Marketing, Business, Engineering, or related field.
• 5+ years of technical writing, proposal writing, business writing, or related experience.
• Exceptional written, editing, and proofreading skills.
• Strong ability to organize complex technical information into clear customer-facing documents.
• Advanced proficiency with Microsoft Office Suite, particularly Word, PowerPoint, and Teams.
• Experience managing document templates and style guidelines.
• Strong project coordination and stakeholder management skills.

Preferred

• Experience working within warehouse automation, material handling, logistics, manufacturing, or engineering industries.
• Familiarity with proposal management processes and RFP responses.
• Experience with SharePoint, Confluence, proposal management systems, or document management platforms.
• Knowledge of Swisslog solutions, software, and automation technologies.