Executive & Office Assistant
Date: Nov 5, 2026
Location: Montigny Le Bretonneux, 78, FR
Company: KUKA Group
Discover your impact with KUKA
KUKA offers an enormous spectrum of possibilities to advance your career, live your passions and unlock your potential. We´re one of the world's leading automation specialists, offering global opportunities in areas such as robotics, automation, logistics, software solutions and electronics. If you´re a go-getter, a visionary with bold ambitions and believer in collaboration and mutual respect, then you're poised for success here at KUKA.
Make an impact
- Managing office administration, contracts, facilities, and day-to-day operations to ensure a smooth workplace experience.
- Providing administrative support to management, project teams, and site managers, including preparing documents, presentations, and certificates.
- Coordinating visitor management, office logistics, supplies, access badges, and workplace services.
- Supporting the employee lifecycle from onboarding to offboarding, including HR administration and training coordination.
- Managing leave records, timesheets, expense reports, and communication with payroll and external authorities.
- Ensuring compliance with regulatory and administrative requirements while maintaining accurate records.
- Supporting accounting and invoicing processes through invoice verification, payment tracking, and coordination with banking partners.
- Coordinating company vehicle fleet administration, including contracts, maintenance, renewals, and insurance matters.
- Organizing domestic and international business travel, including transportation, accommodation, and logistical support for employees.
- Bringing teams together by organizing internal events, celebrations, and employee engagement activities.
What you need to succeed
- A completed higher education qualification (minimum Bachelor's level or equivalent experience in business administration, office management, or a related field).
- Several years of professional experience in an administrative, executive support, or office management role.
- Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
- A proactive, service-oriented mindset with excellent communication and interpersonal skills.
- High levels of discretion, reliability, and professionalism when handling confidential information.
- The ability to work independently, take ownership, and continuously identify opportunities for improvement.
- Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
- Experience with SAP and Microsoft Copilot is an advantage.
- Strong English language skills (B2-C1 level); additional languages are a plus.
Our promise to you
Our culture is deeply rooted in our passion to make robotics and automatic solutions accessible and easy to use. The result? We make peoples´ lives easier and safer, across the world. Diversity is the beating heart of our company - and we appreciate every single one of our bright and bold brainiacs. We encourage everyone to bring their full selves to work, fostering an environment where inspiration, expertise, and personal growth can flourish. Our collective goal? To achieve greatness and ignite innovative, positive change - not only within the automation industry but also beyond its boundaries. And in return, we prioritize creating a supportive, empowering, and caring environment for all.
Perks and benefits
As part of our commitment to the well-being of our employees, we offer a range of comprehensive perks and benefits. From competitive salary packages to flexible work schedules, and professional development opportunities, we aim to provide a holistic approach to employee satisfaction. We believe in recognizing and appreciating the hard work and dedication of our workforce, and our perks reflect this commitment. Our goal is to create a workplace where employees feel valued, motivated, and inspired to contribute their best. Join us and enjoy the rewards of being part of a company that prioritizes the well-being and growth of its team.
DEI (Diversity, Equity, and Inclusion) statement
Our core belief is in treating each other with kindness, an open mind, and mutual respect, creating an environment where everyone feels empowered to bring their authentic selves to work.
KUKA is a company committed to equal opportunities. We manage every application with meticulous care and consideration - with a decision-making process that pays no heed to your origin, educational background, age, gender, sexual orientation, or your religious or political beliefs. If you join KUKA, you will have ample opportunities to share what motivates you and what defines your individuality.
Join the journey!
If you think a career with KUKA could be what you are looking for, we´d love to hear from you.
We´re looking forward to receiving your application!